About WebApps Device Address Book

New devices may require the latest address book to do its job. Administrators can update a device’s address book by simply transferring the address book from an existing device to another. Setup is needed in the Server Administrator. The transfer of the address book is done in WebApps. Administrators search for the existing device by serial number, identify the new device, and complete the transfer of the address book.

Note: Device users will not be able to access the address book on the device used to transfer the address book from if you are planning on keeping the device active.

Before you begin

Administrators must complete the following tasks.

Add Device Address Book Application.
- Add the Search action.

Enable Enhanced Faxing and Address Book Support.
Transfer the Address Book.

Adding the Device Address Book application

You can add the Device Address Book application to a WebApps Profile by using Configuration > WebApps in the Server Administrator.

To add the Device Address Book application

Start the Server Administrator.
Expand Configuration.
Select WebApps.
Select the Default profile or a different profile, if necessary. The Profile Properties dialog box appears.
Select the Applications tab.

See the Profile Properties > Applications dialog box example below.

Select the Add button. The Applications shortcut menu appears.
Select Administration > Device Address Book.
Select OK on the Device Address Book Application Properties dialog box.
Select OK on the Profile Properties dialog box.

Adding the Search action

There are two actions associated with the administration of the device address book. The Update action is preconfigured for you. The Search action must be added if there are a lot of devices used at your company.

To add the Search action

Start the Server Administrator, if necessary.
Expand Configuration.
Select WebApps.
Select the Default profile or a different profile, if necessary. The Profile Properties dialog box appears.
Select the Applications tab.
Select Device Address Book on the Applications list.
Select the Properties button. The Device Address Book Application Properties dialog box appears.
Select the Actions tab.
Select the Add button.
Select Search.
Click OK on the Search Action Properties dialog box.
Click OK on the Device Address Book Application Properties dialog box.
Click OK on the Default Profile Properties dialog box.

Enabling Enhanced Faxing and Address Book Support

You can enable enhanced faxing and address book support by using Devices in the Server Administrator.

To enable enhanced faxing and address book support

Start the Server Administrator, if necessary.
Select Devices.
Right-click Default Device Group or a different device group. The Properties shortcut menu appears.
Select Properties.
Select the Buttons tab.
Select Fax on the Device Home Screen list.
Select the Properties button.
Select the Options tab.

See the Fax Button Properties dialog box example below.

Select the Enable enhanced faxing and address book support check box.
Click OK on the Button Properties dialog box.
Click OK on the Device Group Properties dialog box.

Transferring the Address Book

You can transfer the address book from a device to another by using WebApps. The transfer will occur instantaneously and does not require a device restart.

To transfer the address book

1. Start WebApps from your browser.

2. Select Device Address Book. Device serial numbers appear in a list.

3. Select Search to find the device serial number to transfer the address book from, if necessary.

See the Search dialog box example below.

Tip: Use the Sort arrow in the column header to sort the device serial numbers in ascending or descending order.

Select the device serial number.
Select Update. The Update Device Address Book dialog box appears.

See the Update Device Address book dialog box example below.