Creating Folders

To create a new Folder for a Dropbox

1. Launch the Server Administrator, expand the Configuration node and select the Folders node.

2. Right-click Folders and select New > Dropbox. The Folder Properties screen appears.

3. In the General tab, enter a folder name in the Name text box.

4. Select the Allow users to navigate sub-folders check box, as needed.
   If you select the first box, the Allow users to create subfolders check box becomes active. Select this box if appropriate.

5. A default Folder Key value appears. It is recommended that you change the Folder Key value to one specific to the planned destination. For example, a Folder Key of SalesExpenseShare would be logical to assign to a folder of the same name.

6. Click OK. The new folder appears in the Folders node.

 

To create a new Folder as a File Transfer Protocol (FTP) location

1. Start the Server Administrator, expand the Configuration node and select the Folders node.

2. Right-click Folders and select New > FTP. The Folder Properties screen appears.

3. In the General tab, enter a folder name in the Name text box.

4. Select the Allow users to navigate sub-folders check box, as needed.
   If you select the first box, the Allow users to create subfolders check box becomes active. Select this box if appropriate.

5. Select Printing from folder. (optional)

6. A default Folder Key value appears. It is recommended that you change the Folder Key value to one specific to the planned destination. For example, a Folder Key of SalesExpenseShare would be logical to assign to a folder of the same name.

7. Select the Settings tab.

8. Select FTP on the Type drop-down list.

9. Enter the path to the FTP address of interest.

10. Enter a User name and Password for FTP access credentials. Check the Use user supplied credentials if available check box, as needed.

11. Select an FTP Setting.

12. Select the Use user supplied credentials and/or Passive Transfer check box. (optional)

13. Click OK. The new Folder appears in the Folders node.

Note: For details about FTP and FTPS support and configuration, refer also to FTP and FTPS support requirements.

To create a new Folder as a FTPS location

1. Start the Server Administrator, expand the Configuration node and select the Folders node.

2. Right-click Folders and select New > FTP. The Folder Properties screen appears.

3. In the General tab, enter a folder name in the Name text box.

4. Select the Allow users to navigate sub-folders check box, as needed.
   
   If you select the first box, the Allow users to create subfolders check box becomes active. Select this box if appropriate.

5. Select Printing from folder. (optional)

6. A default Folder Key value appears. It is recommended that you change the Folder Key value to one specific to the planned destination. For example, a Folder Key of SalesExpenseShare would be logical to assign to a folder of the same name.

7. Select the Settings tab.

8. Select FTPs on the Type drop-down list.

9. Enter the path to the FTPs address of interest.

10. Type the port value in the Port box if different from the default value.

11. Specify the username and password in the User and Password boxes.

12. Select any of the following FTPs options.

    • Use user supplied credentials if available.

    • Passive Transfer (it is enabled by default).

13. Select any of the following Connection types.

    • Explicit TLS

    • Explicit SSL

    • Implicit TLS or SSL

14. Click OK.

Control files with FTP properties can be used with your folders as an alternative method for FTP/FTPS delivery. See Control file examples below.

Example: FTP

#SENDER_EMAIL sender@company.com

#DESTINATION UNC ftp://server/folder

#prFinalFormCode PDF

#prGroupFolderType 1

#prUserName username

#prPassword password

#prPort 21 (default port)

Example: FTPS

#SENDER_EMAIL sender@company.com

#DESTINATION UNC ftps://server/folder

#prFinalFormCode PDF

#prGroupFolderType 1

#prUserName username

#prPassword password

#prGroupFolderFTPSecurity 1, 2 or 3 (Explicit TLS 1, Explicit SSL 2, Implicit TLS or SSL 3)

#prPort 990

See About SFTP for more information if you are planning on using the Secure File Transfer Protocol.

 

To create and configure a new Folder for a MS OneDrive for Business:

1. Start the Server Administrator and navigate to Configuration > Folders. Right-click Folders and select New > OneDrive. The Folder Properties screen opens.
2. In the Settings tab, select OneDrive for Business. Enter your Tenant Name and Client ID and click OK. The new folder appears in the Folders node.
3. To enable the added Folder, open the Groups node. Right-click the Group of interest and select Properties. The Group Properties screen appears. In the Jobs section, select Folders.
4. Click the Enable members of this group to select the specified Folders box and then select the OneDrive Folder of interest. Click OK.
5. Open the Devices node. Right-click the device of interest and select Properties. The Device Group Properties screen appears.
6. On the Buttons tab, click Add and select Scan to Folder from the drop-down list on the pop-up.
7. Also enter a Name for the new button.

 

To create a new Folder as a Network Folder Share

1. Launch the Server Administrator, expand the Configuration node and select the Folders node.

2. Right-click Folders and select New > Network Folder Shares. The Folder Properties screen appears.

3. In the General tab, enter a folder name in the Name text box.

4. Select the Allow users to navigate sub-folders check box, as needed.
   If you select the first box, the Allow users to create subfolders check box becomes active. Also select this box if appropriate.

5. A default Folder Key value appears. It is recommended that you change the Folder Key value to one specific to the planned destination. For example, a Folder Key of SalesExpenseShare would be logical to assign to a folder of the same name.

6. In the Settings tab, enter the path to the Network Folder Share of interest.

7. Select a connection method, either by Service Account or by Specific Account. If you select Specific Account, you must also enter a User and Password.

8. If you want to require MFP users to sign in, select the Use user supplied credentials if available check box and click OK. Otherwise, just click OK.
   When a user logs on to a device as an authenticated user, the system uses the credentials provided when it passes the document through to be stored in a folder.

 

To create SharePoint My Site as Virtual Folder

1. Launch Server Administrator, expand Configuration node and select the Folders node.

2. Right click Folders and select New > SharePoint. The Folder Properties screen displays

3. In General tab, enter a folder name in the Name Text field. Enable the checkbox Allow users to navigate subfolders. On enabling first checkbox, the Allow users to create subfolders checkbox becomes active.

4. In the Settings tab, enter the path of the SharePoint My site. See example below. http://SERVERNAME/my/personal/%SHAREPOINTUSERNAME%/Documents)

5. Check the Authentication type as Network.

6. Click OK. The SharePoint My site folder appears in the folders node

7. Select Configuration > Groups node in server admin, expand Jobs node and select Folders. Enable the SharePoint My site folder created previously.

8. Enable the Network Folder in the Clients > Access node of server admin.

Note: Users must each individually authorize the Server to access their My Site.

Authorize SharePoint My Site folder

1. To authorize SharePoint My site folder, launch WebApps client. Navigate to Preferences > Folder Authorization app

2. Select the SharePoint My site folder and click on Properties button

3. Authorization popup will display. Authorize the folder using personal Username and Password

Method 1: Route Documents to SharePoint My site folder via WebApps Client

1. Launch Create Distribution app of the WebApps Client, create a SharePoint My site job and send the job to SharePoint My site

Method 2: Route Documents to SharePoint My site folder via Device Client

1. Configure Device client by adding “Scan to Folder” button in server administrator.

2. Enable the SharePoint My site folder in the “Scan to Folder” button properties page.

3. Scan a documents to SharePoint My site via device client

 

To create and configure a new Folder for WebDav:

1. Launch the Server Administrator and navigate to Configuration > Folders. Right-click Folders and select New > WeDav. The Folder Properties screen opens.
2. In the Settings tab, for the WebDAV URL field, enter your details, for example:

• http://servername/webdav

3. Click OK. The new folder appears in the Folders node.
4. To enable the added Folder, open the Groups node and double-click the Default group.
5. The Group Properties screen appears. In the Jobs section, select Folders.
6. Click the Enable members of this group to select the specified Folders box and then select the WebDav Folder of interest. Click OK.
7. Open the Devices node. Right-click the device of interest and select Properties. The Device Group Properties screen appears.
8. On the Buttons tab, select Scan to Folder and click Add.
9. With Scan to Folder still highlighted, click Properties. The Button Properties screen appears.
10. In the Options tab, select Display authenticated user’s Group Folders and click OK, and OK again.