About the NetDocuments Connector

Features

  • Enables searching for any kind of document stored in NetDocuments.
  • Operates with minimal impact on NetDocuments.
    • Once content is crawled, all search activity takes place in SharePoint, or any other portal.
  • Provides high performance indexing so large amounts of content can be made available to users.
  • Leverages NetDocuments security to determine which documents users can access.
  • All content remains safely in NetDocuments. 
    • The portal has only a searchable representation of documents – pointers – and users are directed back to NetDocuments to launch documents found in their search result.

Security

The connector honors the security of the source system.

Limitations

  • Moving items from one NetDocuments cabinet to another cabinet, which is not within the scope of the filter, requires a full crawl in order to reflect the change in the index.
  • Thread Sleep Time: To increase the thread sleep time from the web.config file if files are not indexed to prevent exceeding the established REST API allowance.
  • NetDocuments default page size is 5000. Maximum allowed size from NetDocuments is 5000.
  • BA Insight NetDocuments Connector does not crawl the following NetDocuments objects:
    • Folders (file type ndfld)
    • Saved searches (file type ndsq).
  • To compare your crawled NetDocuments items with any NetDocuments search, you must exclude folders and saved search file types (ndfld and ndsq) to perform an equal comparison.

Versioning

  • The connector retrieves content and metadata of the Official Version of the document from NetDocuments.

  • Metadata available related to the item version is (all this metadata is extracted from NetDocuments Standard Attributes):

  • OFFICIALVERSION  = Number representing the Official Version number

    • Example: 4

  • OFFICIALVERSIONLABEL = Text representing Official Version label

    • Example: 3.2

  • TOTALNUMBEROFVERSIONS = Number representing how many versions the document has

    • Example: 5

  • LATESTVERSIONLABEL = Multi-valued number representing the number latest (not necessary official) version.

    • Example: "3, 2"

  • LATESTVERSIONNUMBER = Number representing the latest version number (integer)

    • Example: 5

  • Environment Id is also an important metadata exposed for each of the documents: ENVID .

    • Example: :Q21:3:0:p:m:~122919084807668.nev