About the SharePoint Online O365 Connector

Terminology

The term data store varies in definition, depending on your SharePoint Online connector. 

For the SharePoint Online O365 connector, a data store lists sites.

For the SharePoint Online v2 connector a data store lists site collections.

For more information about SharePoint sites and site collections, see Microsoft SharePoint documentation.

Features

BA Insight’s SharePoint O365 Connector is used to crawl published content from a given list of site collections or an entire tenant.

Connectors for SharePoint

  • The connector  enables you to connect to SharePoint Online, fetch data from any site, document library, or list; and index this content securely. 

For more information about SharePoint Online O365 connector features and abilities see https://www.bainsight.com/connectors/sharepoint-online-connector/.

Security

The SharePoint O365 connector honors the security found in SharePoint and provides both full and incremental crawls, so the users have the latest information available to them all the time.

When indexing a tenancy containing thousands of site collections, BA Insight recommends using a master security connection to load all users and groups for all site collections in tenancy into a single master security map.

You can then create specific connections to split all the site collections to index into more manageable pieces and reference the master security map for users and groups.

Limitations

The default behavior of the SharePoint O365 connector is to exclude 'hidden' properties in the metadata returned for the items.

  • This can be customized by specifying a list of 'hidden' properties in Connector's web.config file, which should be returned.