About the SharePoint Online Connector

BA Insight’s new SharePoint Online connector is an updated version of the SharePoint O365 connector (v1).

See below for specific updates and improvements.

Terminology

The term data store varies in definition, depending on your SharePoint Online connector. 

  • For the latest SharePoint Online connector a data store lists site collections.

For more information about SharePoint sites and site collections, see Microsoft SharePoint documentation.

Features

Our latest SharePoint Online connector:

  • Enables you to connect to SharePoint Online, fetch data from any site, document library, or list; and index this content securely.
  • Provides both full and incremental crawls so the users have the latest information available to them all the time.

For more information about SharePoint Online connector features and abilities see https://www.bainsight.com/connectors/sharepoint-online-connector/.

Platform Support

The following search engines are supported:

  • Amazon Elasticsearch
  • Azure Cognitive Search
  • Elasticsearch
  • SharePoint Online/Microsoft Search
  • SharePoint On-Premise
  • Solr

Security

The SharePoint Online Connector honors the security of the source application.

Limitations

SharePoint Online connector requires Connectivity Hub.

Connector Framework users, see SharePoint Online.

  • Indexing Content: Content crawled with BA Insight SharePoint Online O365 connector must be recrawled after upgrading to version 2 of the connector.
  • Upgrades: To upgrade from version 1 to version 2 of the connector requires a complete installation of version 2 and removal of version 1.
    Note: Version 2 of the connector can be installed alongside version 1 and used to crawl items before version 1 of the connector is removed from your environment.

What's New in the latest Version

Fewer Requirements

  • Removed requirement to configure multiple Azure apps.

Simpler Configuration and Filtering

  • Site collection filter removed
  • Datastores are filtered using the Datastore Sync Settings tab under Connection
    • Filter by:
      • URL
      • Title
      • Web Template ID
  • Removed outdated and irrelevant options: "Synchronized domain", "Compound delimiters", "Native properties"
  • Only site collections (top level sites) are returned as datastores
  • Sub-sites and their content are returned during crawl
  • Content filtering - Added filtering for sub-sites using the SITEURL parameter
  • Connector-controlled, automated, Autofetch functionality