About the NetDocuments Connector

Features

  • Enables searching for any kind of document stored in NetDocuments.
  • Operates with minimal impact on NetDocuments.
    • Once content is crawled, all search activity takes place in SharePoint, or any other portal.
  • Provides high performance indexing so large amounts of content can be made available to users.
  • Leverages NetDocuments security to determine which documents users can access.
  • All content remains safely in NetDocuments. 
    • The portal has only a searchable representation of documents – pointers – and users are directed back to NetDocuments to launch documents found in their search result.

Security

The connector honors the security of the source system Your Source System is the repository where your data is stored (data to be indexed). This repository is managed by applications such as: - SharePoint O365 - SharePoint 2013/16/19 - Documentum - File Share - OpenText - Lotus Notes - etc. Your Source System repository can also be a database such as SQL or Oracle..

Limitations

Note the following limitations with the NetDocuments connector:

  • Moving items from one NetDocuments cabinet to another cabinet, which is not within the scope of the filter, requires a full crawl in order to reflect the change in the index.
  • Thread Sleep Time:
    • To increase the thread sleep time from the web.config file if files are not indexed to prevent exceeding the established REST API allowance.
  • NetDocuments default page size: 5000.
  • Maximum allowed size from NetDocuments: 5000.
  • BA Insight NetDocuments Connector does not crawl the following NetDocuments objects:
    • Folders (file type ndfld)
    • Saved searches (file type ndsq).
  • To compare your crawled NetDocuments items with any NetDocuments search, you must exclude folders and saved search file types (ndfld and ndsq) to perform an equal comparison.

Versioning

  • The connector retrieves content and metadata Provides context with details such as the source, type, owner, and relationships to other data sets. Metadata provides details around the item being crawled by Connectivity Hub. of the Official Version of the document from NetDocuments.

  • Metadata available related to the item version is (all this metadata is extracted from NetDocuments Standard Attributes):

    Metadata Description

    OFFICIALVERSION

    		 This is a number that represents the Official Version number. For example, 4.

    OFFICIALVERSIONLABEL

    		 This is text that represents the Official Version label. For example, 3.2

    LATESTVERSIONLABEL

    		This is a multi-valued number that represents the latest (not necessary official) version. For example, 3, 2.

    TOTALNUMBEROFVERSIONS

    		This is a number that represents the number of versions that the document has.

    LATESTVERSIONNUMBER

    		This is a number that represents the latest version number (integer). For example, 5
    Other ENVID: The environment Id is also important metadata exposed for each of the documents. For example, :Q21:3:0:p:m:~122919084807668.nev