About the SharePoint Online Connector

BA Insight’s new SharePoint Online v2.0 connector is an updated version of the SharePoint O365 connector (v1).

See below for specific updates and improvements.

Terminology

The term data store varies in definition, depending on your SharePoint Online connector.

For the latest SharePoint Online connector a data store lists site collections.

For more information about SharePoint sites and site collections, see Microsoft SharePoint documentation.

Features

Our latest SharePoint Online connector:

Enables you to connect to SharePoint Online, fetch data from any site, document library, or list; and index this content securely.
Provides both full and incremental crawls Scanning and capturing only new data from all of your content sources. This data did not exist when the last crawl was run. so the users have the latest information available to them all the time.

For more information about SharePoint Online connector features and abilities see https://www.bainsight.com/connectors/sharepoint-online-connector/.

The following search engines are supported:

The SharePoint Online Connector honors the security of the source application.

Note the following limitations with the SharePoint Online connector:

SharePoint Online connector requires Connectivity Hub. The Connector Framework is NOT supported.

Content crawled with BA Insight SharePoint Online O365 connector must be recrawled after upgrading to version 2 of the connector.
Due to an SPO API limitation, if a new folder is added to the SPO document library, an incremental crawl will recrawl all items.

When upgrading from version 1 to version 2 of the connector, you must perform a completely remove version 1 and perform a fresh install of version 2.
Note: Version 2 of the connector can be installed alongside version 1 and used to crawl items before version 1 of the connector is removed from your environment.
If a user or group permission is removed from an item, the connector has no way of determining the changes or recrawling those specific items.
If an incremental crawl is performed after an item in a SharePoint folder has been moved to another folder, that item will display twice in the crawl results (once in the new folder location, and once in the original folder location).

See the Release Notes for a full list of changes to the Connector.

Site collection filter removed
Datastores are filtered using the Datastore Sync Settings tab under Connection Connection defines the how Connectivity Hub connects to your Source System (which contains your documents, graphics, etc.,). Your Connection includes identifying elements such as: URL of the BA Insight web service connector you are using, (File Share connector, SharePoint Online connector, etc.), Authentication mode, User Accounts and Credentials, Database information (for database connectors)
- Filter by:
  - URL
  - Title
  - Web Template ID
Removed outdated and irrelevant options: "Synchronized domain", "Compound delimiters", "Native properties"
Only site collections (top level sites) are returned as datastores
Sub-sites and their content are returned during crawl
Content filtering - Added filtering for sub-sites using the SITEURL parameter
Connector-controlled, automated, Autofetch functionality

See Release Notes for changes to the Connector.