Program Security Extract Report

The Program Security Extract report displays all of the permissions that users have on specific Programs. This report will be exported in a Microsoft Excel spreadsheet.

The Excel file will contain a worksheet for each Program included in the report:

Each Program Permission will be listed in the "Permission" column, ordered exactly as they appear when a Program Policy is opened. Each user included in the report will appear as a column to the right of the "Permissions" column. The Policies that the user belongs to will be displayed directly under the user's name:

The letter "X" will indicate if the user has the permission on the Program.

Note: For a list of all the current Program Policies, the permissions they enable, and the users / groups that belong to them, see the Program Policy Extract report instead.

Administrators can run and download the Project Policy Extract report from the Reports page.

 

To run the Program Security Extract report:

Before You Start: Eclipse PPM users can only include a Program in their Program Security Extract report if they have permission to manage the Program's policies. This means that they require the "Manage Program Policies" on one of the Program's Policies in order to add it to their report. Consider this before tasking an Eclipse PPM user with running this report.

1. Select the Reports icon from the Navigation Menu.

   

2. Select Program Security Extract from the list of Eclipse Reports.

   

3. Use the "Program Security Extract" window to customize your Program Security Extract report.

   

   • Title: Enter a custom name for your Program Security Extract report.

     Tip: Keep in mind that you will likely run this report more than once and for a variety of different Programs each time. Including the date in the title as well as an indication of which Programs are included is recommended.

   • Format: Ignore this field for this report; the only available export option is a Microsoft Excel file.

   • Programs: Select which Programs will be included in the report by typing in the name of a Program or Program filter and selecting it from the drop-down menu. Repeat this until all of your desired Programs and filters have been added.

     

     Note: These are the same Program filters that can be found on the Program Search page. From here, users can create their own custom Program filters that can be used in the report.

     Note: A message will appear if the selected filter(s) will result in no Programs being included in the report.
     
     This could be the result of selecting a filter (or multiple) that does not include any Programs or a user running the report that does not have permission to view any of them.

   • Include the following users: Determine which Eclipse PPM users will be listed on the report:

     

     • All Users: Every Eclipse PPM user in the environment will be included in the report.

     • Only users directly involved with the selected project: Only users who have a specified role on the Program will be included in the report.

       Tip: If a Resource has a role on the Program but still does not appear on the report, make sure the Resource is also an Eclipse PPM user.

4. Select the Run button.

   

After selecting Run, the report will automatically download onto your device in a Microsoft Excel spreadsheet.