Member Permissions

Kapost supports five main types of members: Admin, Editor, Contributor, Consumer and Source (Non-Licensed Collaborator). Admin, Editor, and Contributor roles are considered 'planner users' in Kapost. The following is a breakdown of member permissions for Studio, Gallery, Insights, and Members.

Studio permissions

Action Administrator Editor Contributor Consumer Source
Access to Settings X        
Publish content (this can be adjusted in Settings) X X X    
Check off tasks/shared tasks that are assigned to them X X X  

X
Edit tasks in a workflow X X      
Create ideas X X X X X
Idea - Fill out custom fields X X X X X
Create content X X X    
Content - Fill out custom fields X X X    
Archive content X X      
Unarchive content X        
Approve/reject ideas X X      

View unapproved ideas

 X X      
Editing content assigned to them X X X   X
Editing others' content X X      
Invite/manage users X        
Viewing all content analytics (depends on Settings) X X      
Viewing their own analytics X X X    
Create initiatives X X      
Edit initiatives without being owner or without owning content tasks within initiative X X      
Export calendar X X X    
Share calendar views X X      
Delete shared view X X      
See the custom reports tab X X      
See the canvas tab X X      

Note: If newly created content is set to be private, a contributor can only see tasks they are assigned to in a shared view. Contributors can only see content that is created after they are invited to an instance. Past content will not be visible to them until they are assigned to a workflow task or as an author or an assignee of the content. An admin can control contributor's visibility on content in a variety of ways. Read more about contributor visibility and how to control it.

Gallery permissions

Action Administrator Editor Contributor Consumer Source
Access to Settings X        
Access to gallery within Kapost X X X X  
Access to externally shared galleries X X X X X
Build favorites folder and share content through email and social media channels X X X X  
Access to gallery from a shared collection group X X X X  
Submit ideas from a gallery collection group page X X X    
Submit ideas from a shared gallery collection group page X X X X  
Add content to gallery X X X    
Add to Collection X X      

Note: Admins and editors can enable external access to public collection groups depending on how the gallery is set up.

Insight permissions

Action Administrator Editor Contributor Consumer Source
Access to insights X X X    
Access to analytics on individual assets X X X    

Member page permissions

Action Administrator Editor Contributor Consumer Source
Access to view members page X X X    
Ability to delete members X        
Ability to add members X        
Ability to accept member requests X        
Ability to change membership role X        
Ability to edit other member's profiles X        
Ability to edit own profile X X X   X
Ability to edit own email address X X     X

Additional Information:

  • Consumer and Source users do not have access to the Members page.

  • All members can see analytics on individual posts in the stats section.
  • Admins are responsible for inviting additional members to instances and approving membership requests. The admin is also responsible for determining each member's role.

Note: Users cannot make email updates if SSO is enabled on their instance.