External Calendar Sharing

Sharing Saved Calendar View with a non-licensed user allows you to communicate key dates with important stakeholders. Commonly, users of Kapost use the external calendar to share publish or go live dates as well as key dates for specific initiatives. Any date you capture in a workflow can be displayed on a calendar.

External calendar sharing is enabled through the Manage Access option to allow instance members to share calendars with non-licensed members. In order to do this, the link has to be made public first and then share the URL. External calendar access can be limited to specific IP addresses, or ranges of addresses. The external calendar view allows a viewer to toggle through time or adjust the view to a daily, weekly, or monthly view. Clicking on a content asset in the external calendar will display additional task details in the preview pane.

Kapost Admin must enable calendar sharing in the Calendar Settings. One calendar view per URL is allowed. Non-licensed members will see less information than a licensed member when clicking on a content asset in the external calendar view.

Steps to Share a Calendar using a URL:

  1. Create a saved view within the Kapost Calendar.
  2. On the top-right corner of the page, click Manage Access.
  3. Click Make link public and Update the settings.
  4. Reopen the Manage Access dialog and select the Copy link button to share the URL.
  5. Click X icon to close the dialog box.

Steps to Embed a Calendar using an embed code:

  1. Create a saved view within the Kapost Calendar.
  2. On the top-right corner of the page, click Manage Access.
  3. Click Make link public and Update the settings.
  4. Reopen the Manage Access dialog and select the Copy embed code button to share the URL.
  5. Click X icon to close the dialog box.

Steps to Enable External Calendar Sharing in Settings:

  1. From the left navigation menu, navigate to > Sharing.

  2. Select the checkboxes in the Sharing Calendar section as required.

    • Allow instance members to share calendars with non-members: allows external sharing of calendars.

    • Show body on shared calendar previews for planned content: shared calendar includes previews of content that is at the Planned stage.

    • Show body on shared calendar previews for in progress content: shared calendar includes previews of content that is at the In Progress stage.

    • Show body on shared calendar previews for published content: shared calendar includes previews of any content with a status of Published (no matter what stage the content is at).

    • Show body on shared calendar previews for completed content: shared calendar includes previews of content that is at the Complete stage.

    • Limit external calendar access to certain IP addresses: restricts IP address access to external calendars. Enter the IP address or range of addresses. The list of publicly shared views will display in the Sharing section.

  3. Click the Save Changes button.

Please note, what you can see in a shared calendar views depends on the person who shared it.

For instance, if an admin or editor, who is able to see any asset, shares a calendar, the shared calendar view would include all assets that fit within the chosen set of filters.

If, on the other hand, a contributor with limited visibility shares a calendar view, only the assets that that person can see will appear on the shared view.