View Document Properties

PlanetPress Workflow Configuration programs let you view a number of the properties associated with the PlanetPress Design documents you use, but most of those properties are set in PlanetPress Design and cannot be edited using PlanetPress Workflow Configuration program.

The Document name of printer-resident documents can be changed using PlanetPress Workflow Configuration program simply because it is initially set using that program.

The properties available via the Printer Settings tab define how documents are printed. They are also set using PlanetPress Workflow Configuration program and are retained when documents are assigned to printer queues. They can be edited by selecting documents within the Documents category, which changes the document’s default printer settings, or within the Printer Queues category, which changes the document properties on the selected queue .

To view the properties of a document, do one of the following:

• Click any document to display its properties in the Object Inspector.
• Double-click any document to display its properties in the PlanetPress Design Document Options
  dialog box.

Document Properties Options

Identification Tab

The information here is read-only and gives you information on the document.

• Document: The file name of the document, as entered in PlanetPress Design. This is the name of the file saved in PlanetPress Design, or the name you give it when you add a printer-resident document in your PlanetPress Workflow Configuration. It may have a PTK extension (if it has been sent to PlanetPress Workflow from PlanetPress Design), or a PS extension (if it is printer-resident).
• Version: The version of PlanetPress Workflow in which the document was originally created. Printer-resident documents are identified as such.
• Document name: The name of the document as entered in PlanetPress Design. You can enter a name for printer-resident document here; the name does not have to match the name given it in PlanetPress Design. Since this property is used in the trigger to identify the document when PlanetPress Workflow sends a job to be merged on a printer, the document name must exactly match the name of the document installed on the printer.
• Description: The description of the document as entered in PlanetPress Design.
• Last modified: The date and time the document was last uploaded to PlanetPress Workflow.

Printer Settings Tab

• Trigger Type: Select whether you want a normal trigger configuration to be used, or a custom trigger that you manually enter.
• Custom Trigger Box (appears only when Custom Trigger is selected in Trigger type): Lets you enter the exact trigger you want to use. This trigger must absolutely be in standard postscript language.
• Run mode group
  • Printer centric: Select to send the document along with the trigger and data to the component that generates fax documents.
  • Optimized PostScript Stream: Select to merge the selected document with the data received by this task before sending it to the component that generates fax documents. Some PlanetPress Design features, such as the Time and Date PlanetPress Talk functions, require that this option be selected.
• Document location group (enabled only when using Printer-Centric mode)
  • PlanetPress Suite Workflow-based: Select if the PlanetPress Design document is in PlanetPress Workflow. This option should be selected if your document is updated often and you are sending it to the Workflow Tools instead of the printer directly.
  • On printer hard disk: Select if the PlanetPress Design document is on the printer's hard drive.
  • In printer flash memory: Select if the PlanetPress Design document is on the printer's flash memory.
  • RAM: Select if the PlanetPress Design document is on the printer's RAM (Random Access Memory).
• Document Update group (enabled only when using printer-centric mode and the document is on the printer)
  • Automatically update: PlanetPress Workflow will send a new version of the document to the printer automatically if the document has been changed since it was last used. If unchecked, you will have to manually update the document on the printer from the Update Instances button or by sending the document to the printer from PlanetPress Design.
  • Confirm Update: Check if you want a confirmation page to be printed stating the document has been updated, when it happens. This options is disabled if Automatically update is not selected.
  • Update Instances: Clicking this button brings up a dialog box that lets you manually update any document on any printer.
• Printer-Specific folder: This option lets you enter a manual location where the documents should reside in the printer's memory. This option is only available if the document is Printer Centric, and the Document location is either On printer hard disk or In printer flash memory.