Laserfiche Repository Output
Laserfiche Repository Output task publishes files - and optionally sets index values - into a Laserfiche server. This task uploads any documents in a Laserfiche repository, optionally filling the index information on the Laserfiche server with dynamic information that can be taken from PlanetPress Suite PDI files (for PlanetPress Suite archives only).
The Laserfiche Repository Output requiresthe Laserfiche Runtime version 8.1 or higher and will not work with previous versions. It also requires a valid PlanetPress licence.
Laserfiche is a provider of digital document and records management systems. Laserfiche has two components: the Laserfiche server, which hosts the repository, and the Laserfiche client, which serves as the user’s interface with the repository.
Input
Any file that is compatible with Laserfiche (see the Laserfiche user manual for more information on supported files types)
Processing
A connection is established with the Laserfiche server, the file is uploaded and the metadata in the Laserfiche server is generated correctly.
Output
The output from this task is the specified file along with the metadata within the Laserfiche server. The file is not directly modified by this task.
Task Properties
General Tab
- Laserfiche configuration tab
- Folder: Enter the Laserfiche client repository folder where the documents will be exported. The user can specify the remote folder by clicking the Browse… button. Note: If the Folder field is empty, the documents will be exported by default to the root folder
- Import Format group
- Laserfiche Pages: Converts all images files (*.bmp, *.gif, *.jpeg, *.pcx, *.png, *.tif, *.tiff, *.txt) into the Laserfiche internal TIFF format on the server. When double-clicking on the document in Laserfiche the image will be opened in the Laserfiche Image Viewer.
- Electronic files: All files will be stored in their original format in Laserfiche.When double-clicking on the document in Laserfiche the native Windows application associated with the file extension of the archive will be opened.
- Force folder creation: Select to force the folder creation if it does not already exist on the Laserfiche server.
- Volume: A list allowing to choose among available Laserfiche volumes.
- Configure Tags: Click to open the Configure Tags dialog. See LaserFiche Repository Output Task - Configure Tags
- Configure Templates: Click to open the Configure Templates dialog. See LaserFiche Repository Output Task - Configure Templates
- PlanetPress archive folder: Folder path of the folder capture of the current process. This field is optional and should only be set when publishing PlanetPress Suite archives that have PDI files.
- If the PlanetPress Image archive folder field is empty and the option “Use PlanetPress PDF/A” is selected, a warning message will be displayed: "You should insert PlanetPress Image archive folder source".
- The indexes in the PlanetPress Design document must match the ones in the Laserfiche server.
Connection Tab
- Server Name: The server name or IP address of the server you wish to connect to.
- Repository: The name of the repository you wish to send the files to.
- Username: A username in Laserfiche that has access to the above repository.
- Password: The password for the above username.
- Test Connection: Click to verify that the information entered in this tab is correct and the server accepts it.
On Error Tab
By default, any action task, branch, splitter or condition that generates an error will simply be ignored, and the task just under it (not within a branch) will be given control of the job file without any modification. Any initial input task that generates an error will stop the process from running as a whole, and output tasks will not generate output. The On Error tab can be used to overwrite the default behaviors.
- Send to Process: Check this option to send the job file to an error management process.
- Error Process drop-down: Enabled only when the Send to Process option is checked. Lists any process of which the initial input task is the Input Error Bin task.
- Action Group: This group is disabled in the initial input tasks and defaults to Stop Process. In all other tasks where the On Error tab is present, the following options are available:
- Ignore: The task is ignored as if it did not exist, and the job file is passed on to the next task in the process.
- Stop Branch: If the task is in a branch of the process, the branch is stopped and the job file is returned to the process after the branch. The branch will not produce any output.
- Stop Process: The process is stopped and no more processing is done. No further output is produced.
- Log Message: Check this option to enable logging a custom error message in the PlanetPress Suite Workflow Tools' log file.
- Message: Enabled only when the Log Message option is checked. Enter a message that will be logged in the PlanetPress Suite Workflow Tools' log file. You can use any variables available in PlanetPress Workflow to customize the message.
- Store the message in variable: Select in which jobinfo, local or global variable you want to store the message content.
- ID: Enter an error ID. This ID will be visible in the Windows Event Viewer. However, the ID is not visible in the PlanetPress Suite Workflow Tools' log file.
- Store the ID in variable: Select in which jobinfo, local or global variable you want to store the error ID.
- Reset to defaults: Resets all options in this tab to their default values.
If storing the message or ID, if they are store in a jobinfo they will be available in any error handling process where errors are being forwarded. In all cases, if your process continues after the error, the contents of the variables selected in this window will be available for the rest of your process, or whenever they are overwritten.
Common Errors
Though some error messages are specific to a task in particular, others may apply to any and all tasks because they are related more to the system than to PlanetPress itself. Some examples would be W3813, W3830, W3991, W4005. These correspond to issues such as not having any space to write files, permission errors on folders or files, etc.
Comments Tab
The Comments tab, added in PlanetPress Suite 7.5, is common to all tasks. It contains a single text area (Task comments) that lets you write comments about the task. These comments are saved when the dialog is closed with the OK button, and are displayed in The Task Comments Pane.
Restrictions
- Each Laserfiche repository output task uses a connection to Laserfiche. You can use as many Laserfiche repository output tasks at the same time as your Laserfiche license allows. If you see the error message ‘The session number was exceeded’ in the PlanetPress Suite Service Console, it means you have exceeded your allowed number of connections.
- To use the “Use PlanetPress PDF/A archives” option, make sure to:
- Check the field as Multiple, select CHAR type and enter the width fields in Laserfiche administration console as long as your PlanetPress fields.
- Insert a folder path to your PDI source files in the PlanetPress Image archive folder.
- If a field is checked as Required in Laserfiche administration console, fill the field value.
- If you want to assign an Informational Tag, do not check the Security tag option in the Laserfiche administration console.
- If the output repository folder does not have access rights to read and create documents, the task will not be able to export documents to the selected Laserfiche folder.
- If you intend to use PDI for number type, your decimal separator in both your Regional and Language Options and in PlanetPress Index (PDI) numbers should be a dot (".").
- The Laserfiche output task will only work if an activated PlanetPress Imaging is found, either locally or on the network.