• 7.1

2013-09-23

Verify a Document

Before printing, you can verify your document for possible problems.

To perform document verification

PrintShop Mail performs the following checks at Layout level:

• Are any images or PDF files missing?
• Are all items placed within the printable area?
• Does a text object contain more text than the text box can hold?
• Are there fonts missing in your system that are referred to in the document?

When you select Verify Document from the Layout menu, a progress bar will be displayed, showing the amount of records being checked. The warnings for the whole document will be listed in the Verification Results panel.

Verify document checks the document at two levels:

• Layout level: Warnings at layout level will show the warning with the layout number in the Warnings panel.
• Record level: Warnings at record level will show the warning with the layout number and record number in the Warnings panel.

Here is a list of a few possible messages:

Error Message	Possible Solution
Object is placed beyond the printable area	Move the object on the layout so it is directly on the page
Object is not entirely placed on the layout	Move the object on the layout so it is completely on the page
Text file not found	Verify the expression that creates the filename used by the TEXT_FILE function.
Variable X is not linked to an expression	Check the Variables Panel for any variable that does not have an expression.
Text does not fit in its bounding box	Verify the text box where the error occurs. Either make the text box bigger, or use Text Links to flow the text into another text box.
Image X not found	Verify the file name or expression that calls the images file in your Image box.
Error loading image	Verify that the image you are calling is a valid type supported by PrintShop Mail and that it is not corrupted.
Page number X is invalid; this PDF only contains Y pages	Verify the expression used to choose the page displayed by the PDF, and that the PDF name is the correct one.
Variable X: argument Y is invalid	Verify the expression for the variable.
Variable X: barcode input string Y is invalid	Verify the expression for the barcode object and make sure it corresponds to what the barcode is expecting.
Variable X: date format Y is invalid	Verify the date format for the variable.
X contains at least one TrueType font that is not embedded in the PDF	Recreate the PDF in order to embed all the TrueType fonts.
Variable X: database field Y not found	Verify the database field name in the variable's expression.