Printing a Document

Before you do the actual printing, PrintShop Mail offers different ways to optimize your output, allowing you to select how many pages or records you want to print. Additionally, you may wish to print the currently selected record, or proof your document in PDF format before printing. To do this, click on the File menu and select Print to open the Print Dialog.

When printing through PrintShop Mail Design, the following options will be available to you:

Operating System Default Print Options
- Printer: The printer you wish to print to.
- Printer Properties: Controls printer options, for example layouts options and paper quality.
- Print to File: Instruct the printer driver to print to a file on the disk, instead of the printer.
- Number of copies: Indicates the number of copies you wish to print of each page. If the value is set to one, only the original page will be printed.
- Collate: Determines how the layouts are ordered within a record, the layouts within the record set will keep the order intact. By default this option is On.
Print Options:
- All Records: By default "All Records" is selected. This option allows you to print the complete job. Behind this selection the amount of available records is displayed.
- Record Range: This option allows you to print a certain range of records. If the range of records you wish to print exceeds the number of records available, a message will be displayed until the amount of records is equal or less than the total amount of records available.
- Page Range: This option allow you to print a certain range of pages. When using layout repetition and you select this option the complete number of pages needs to be calculated to output the correct pages.
- Current Record: This option allows you to print the selected record, using Standard PostScript print technology. No Credits will be charged from your hardware key.
- Softproof PDF: This option generates a PDF file of the current record, using Standard PostScript print technology. No Credits will be charged from your hardware key. When a non PostScript printer is selected, it will use the PostScript printer driver installed by the PrintShop Mail installer to generate output.
- Report Page: This option allows you to print a Report Page, using Standard PostScript print technology. No Credits will be charged from your hardware key.
- Variable Markers: This option allows you to print the current layout(s) with the variable markers on it, using Standard PostScript print technology. No Credits will be charged from your hardware key.
Split job: This option allows you to split the job per record or per page in several outputs. Print speed will be improved when using limited job sizes. Please note that the number of pages is round up to the nearest record boundary, so if a document produces 10 pages per record and the split is set to 5, the split will actually happen every 10 pages.
Save Print Options: Click this button to save the settings that have been modified in this window. If you cancel the print dialog, your options will still be saved. Note that clicking Print or Verify and Print will also save the print options.
Print Technology: Use this option to select a specific print technology that is compatible with your printer. To select a print technology, simply click on the name of the currently selected print technology, and click the one you want in the drop-down. For more details on Print Technologies, see Print Technologies. Print technology options are described below.

If you use the options "Store forms on printer's hard disk" or "Custom cache size", and the RIP is password protected you might get a printer error. Consult the RIP manual or consult the system administrator to change the settings on the RIP.

Print Technology Options

These options are available in one or more print technologies, as indicated.

Use OPI, don't spool images: Most print technologies support OPI (Open Prepress Interface), allowing you to use an image substitution server to speed up the printing process. OPI only supports EPS and TIFF image formats. Available in the following print technologies: Standard PostScript, Optimized PostScript, AHT, Fiery FreeForm, Fiery Freeform 2.
Store forms on printer's hard disk: Storing PostScript forms (cached reusable content) on hard disk will prevent out of memory conditions if your document contains large high resolution images. Only use this option if your RIP has access to a hard disk. Available in the following print technologies: Optimized PostScript, AHT, Fiery FreeForm, Fiery Freeform 2.
Custom cache size: Increasing the PostScript form cache size can help to improve performance. You may want to experiment in order to determine the optimum value. Specifying a custom cache size only works if the system settings of your RIP are not password protected. Available in the following print technologies: Optimized PostScript, AHT, Fiery FreeForm, Fiery Freeform 2.
PDF Settings: Click on the drop-down to view the available job option profiles found on the system, and click one to apply it to the PDF output. The job option profiles are related to PDF quality settings and can only be created, managed or deleted through Adobe Distiller. For more information on job options, please see the Adobe Distiller documentation. Available in the following print technologies: Adobe PDF, Adobe PDF/VT-1.
Use Automatic Picture Replacement (Creo VPS only): Automatic Picture Replacement (APR) allows you to speed up the printing process by using the image substitution capabilities of your VPS RIP. The image format support of APR is limited to EPS, but some RIP versions support other formats like TIFF and JPEG.
Form Number (Fiery FreeForm only):
Form ID (Fiery FreeForm 2 only): A numeric ID to identify the Master Data job. If a Master with the ID already exists and you send Master data, the previous form will be overwritten.
Send (Freeform): Select what is being sent to the Fiery server. Available in the following print technologies: Fiery FreeForm, Fiery Freeform 2.
- Master data: Send only the Master (template) to the Fiery server.
- Variable data: Send only the variable data, assuming the Master is already present in the Fiery server.
- Master and variable data: Send both the Master and Variable data together.
Create ZIP archive (PPML only):
Environment:
Embed images in PDF (PPML only):
Send (PPML):
- All images:
- Global images:
- Local images:
Don't spool images (EPS, TIFF, JPEG) (PPML/VDX 7 Only):
Project Folder (VIPP Only):

Available in the following print technologies: Standard PostScript, Optimized PostScript, Adobe PDF, Adobe PDF/VT-1, AHT, Creo VPS, Fiery FreeForm, Fiery Freeform 2, PPML, PPML/VDX 7, VIPP.