7.1
2013-01-30

Setting up pricing

In order to calculate the cost of a document the price calculation option of that document should be enabled and a volume discount table should be available. You can also setup pricing using the Price Groups feature.

To enable pricing for a document:

  1. Click Publication Types in the Menu bar. The Publication Types overview page is shown.
  2. Select a publication type from the overview by clicking the publication type name.
  3. Click Documents in the side menu.
  4. Select a document from the overview, the Documents' Summary page is shown. The Pricing field on this page states the current calculation method.
  5. Click Settings in the Pricing and Ordering section from the side menu.
  6. Click Edit.
  7. Change the pricing settings:
    • Source: Select how the pricing will be determined.
      • Custom: Set the price manually in this window.
      • Price Group: Use a price group to set the price automatically. See Price Groups for more details.
    • Price Group: Select the price group to use from the drop-down (disable when the source is Custom).
    • General: The items in this section let you enter a pricing comment and inherit pricing information from the publication type.
      • Enable Pricing: Check to activate the Costs, Tax and Shipping Rates groups.
      • Comment: The comment text is shown in the checkout overview (shopping cart) and can be used to point out pricing information to the end user.
    • Quantities: The Quantity section defines the entry method of quantities. Quantities for documents that require a database upload are determined by the number of records in the database file.
      • Entry Method: The selected option defines the quantity entry method in the shopping cart.
      • Free entry: If selected customers can enter a custom quantity. The Minimum and Maximum fields specify a minimum and maximum quantity.
      • Predefined list: Customers can select a quantity from a predefined list (pull-down-menu). The quantities in the list are defined by the volume discount table.
      • Minimum: The smallest quantity a customer is allowed to order. By default this value is 1.
      • Maximum: The maximum quantity a customer is allowed to order. If set to 0 or a value smaller than the Minimum than there is no limit to the number of copies. By default this value is 0.
    • Costs: These options control various surcharges:
      • Use System Default: Check this option to use the system default settings for the items in the Costs section. The administrator can setup these default values in the Settings section (Pricing and Ordering).
      • Setup Costs: A surcharge incurred each time a document is produced.
      • Rush Rate: The Rush Rate is a surcharge for rush orders.
    • Tax: This section controls document specific tax settings.
      • Taxable: If checked the document is subject to taxation.
      • Tax Rate Profile: Defines the tax profile applicable to this document. This is used when specific document types have a special tax rate.
        By default this field set to Default. In this case the rate is defined by the tax profile assigned to the department or company of the logged on user.
    • Shipping Rates:Shipping Rates are calculated based on the total weight of the shopping cart and the shipping rate profiles assigned to the company or the department of the logged on user. The options found in this section control the document specific properties regarding the calculation of shipping charges.
      • Calculate Shipping Charges: Selects whether shipping charges should be calculated for the print job related to this document.
      • Weight Per Unit: Enter the weight per unit for the document. In the checkout cart this unit is multiplied with the quantity of the job to calculate its total weight.
  8. Click Save to store the changes.