Refresh the Contents of a Database

The procedure here describes how to refresh a database from OL Connect Search.

A refresh of a database can only add information on new files added to archive folders since the last refresh or rebuild of the database. It cannot remove information from the database and thus cannot reflect deletions of, or modifications made to, PDFs already included in the database. For example, if you delete a PDF file from the archive folder and then refresh the database, the entries for that PDF remain in the database, and can appear in search results, even though their associated PDF file is no longer available for viewing or printing.

If you want to be certain that the database reflects the current state of the archive folders it references, you should rebuild the database. See Rebuild the Contents of a Database.

You can clear the Only search files created since the last refresh option in the Search Folders dialog box to have OL Connect read only those PDI files whose creation date is more recent than the date of the last refresh of this database. This reduces the time required to refresh the database, particularly when only a few PDI files have changed since the last refresh.

You can automatically refresh a database when you load it in OL Connect Search. See Set User Options, and in particular, the Refresh databases option in the Database options. The LastUpdate entry in the search profile records the date of the last refresh or rebuild of the database.

To refresh a database from OL Connect Search:

1. If necessary, load one of the search profiles that reference the database you want to refresh. The search profile you load must permit database refreshes and rebuilds. In a network installation, it is common to restrict permission to update databases to the database administrator. See Database Considerations in a Network Installation.
2. In OL Connect Search, choose Options | RefreshDatabase.

   OL Connect Search refreshes the database.