Approve Time

Once a Timesheet has been submitted, a Timesheet approver can approve the time from the Manage Time page. This indicates that the user's Timesheets (as well as the associated costs) were acceptable.

Tip: Approved Timesheets can be unapproved at any time. Scroll to the bottom of the page for information on unapproving Timesheets.

Tip: See Configure the Manage Time Page for information on customizing the Manage Time page to your liking.

To approve time:

Before You Start: Users will require the "Accept/Reject Time" Project permission on the specific work items they would like to approve time for (in other words, when a user submits time toward a project, the time approver will need this permission on that project to approve the Timesheet). Alternatively, users with the "Approve/Reject Timesheets" Manage Time permission can approve all Timesheets in PowerSteering regardless of the work item they are submitted for.

1. Select Review → User Management → Manage Time from the Navigation Menu:

   

   Click thumbnail to play.

   Tip: Upon arriving to the Manage Time page, users should ensure that "Awaiting Action" is the only status selected from the "Timesheet Status" drop-down menu:
   
   This will cause the Approve and Reject buttons to appear on the Manage Time page. Also, it will filter out all Timesheets that are not pending approval. This will make it much easier and quicker to review Timesheets that are waiting to be approved.
   
   If additional statuses are selected, you will need to use the Timesheet's "Actions" drop-down menu to approve time:
   
   See Configure the Manage Time Page for more information.

2. Use the period selectors to navigate to the time period that contains the Timesheet(s) you would like to approve:

   

   Note: You can use the arrows to navigate between consecutive periods or you can directly select one of the dates to navigate to a period that is further away.

3. Select the checkboxes of the Timesheets you would like to approve:

   

   Note: Notice that the values in the left-hand column (either "Project" or "Submitted By" based on the "Display" setting you chose while configuring the page), contain expand icons . When selected, they will reveal the individual Timesheets that make up their totals:
   
   Selecting the checkbox of an unexpanded row will automatically select the checkboxes of all the Timesheets within it. To make sure you are not overlooking any Timesheets, expand the rows before selecting.

4. Select the Approve button in the top right-hand corner of the table:

   

   Note: If more that one option has been selected from the "Timesheet Status" drop-down menu, the Approve button will not be available. You will need to approve the Timesheets one-by-one using the "Actions" drop-down menu:
   

5. Select Approve from the window that appears:

   

After selecting Approve from the window, the selected Timesheets will be approved.

To unapprove a Timesheet, simply select Unapprove from the "Actions" drop-down menu of an approved Timesheet:

Note: Similar to approving Timesheets, users can unapprove Timesheets in bulk by only selecting "Approved" from the "Timesheet Status" drop-down menu. When "Approved" is the only displayed status, users can select the checkboxes of the Timesheets they would like to unapprove and then select the Unapprove button: