Rate Cards

A Rate Card is a module where you can create standard Billing rates or price lists based on Roles. Rate Cards enable simplified management of sets of Billing Rates associated with Roles in your Projects.

Rate cards can be created at the System, Client, and Project levels, each serving different purposes based on organizational needs.

  1. System-Level Rate Cards: These are global Rate Cards that can be applied across multiple Clients and Projects. Once created at this level, System-level Rate Cards are available for selection at both the Project and Client levels. Only when associated at the Client or Project level do these rate cards take effect, ensuring that rates apply precisely where needed without unintended impact across other areas.
  2. Client-Level Rate Cards: These Rate Cards are tailored to specific Clients and can be applied across all Projects associated with that Client. This enables rate consistency for all work done under a particular Client. When configuring Client-level rate cards, you have the flexibility to either select an existing System-level rate card or create a new rate card specifically for the client.
  3. Project-Level Rate Cards: These cards allow for unique rate definitions tailored to individual projects. When setting up a project, the Used Rate Cards field provides the option to select None, Client, or Project, offering flexibility in rate management:
    1. None: No specific rate card is applied, allowing the Project to proceed without predefined rates.
    2. Client Rate Card:You can apply an existing Client-level rate card, which inherits the rates set for the client associated to the Project, ensuring uniformity across all projects under that client.
    3. Project Rate Card:You have additional flexibility to either:
      1. Use an existing System-Level rate card, leveraging a standardised rate set at the financial System level.
      2. Create a custom rate card specific to the project, allowing you to define unique rates for that project alone.

Caution: Rate Cards are recommended for new projects that do not currently utilize the existing PSA Rate Engine. Please be advised that associating a Rate Card to a Project that utilizes existing PSA Rate Engine introduces additional complexity, especially in the management of Forecast Billing Rates.

Rate Cards are particularly useful for consulting firms, agencies and contractors where billable projects are worked on by resources with different skills, experience, location, and availability. As such, resources with different roles are billed at different rates, and having multiple Rate Cards provides the flexibility for accurately defined roles and rates.

Note: Rate Cards take precedence over all other Rate Rules and apply only for Billing.

For further details refer to: