Set Up Global Pay Codes

The pay codes define the type and rate of compensation for users when generating a payroll batch; therefore, the set up of pay codes is important for the export of payroll batches. The pay codes are applied to regular time, overtime, double overtime, leave time, and charge entries to ensure employees are properly compensated.

This article details how to set up the global Pay Codes.

1. From the Icon Bar click Setup .
2. From the Navigation Menu click Financial to expand the corresponding menu.
3. From the menu click System.
4. Upon the Financial Settings page displaying navigate to the Payroll tab.
5. Click the Pay Codes sub-tab from where you can configure the global Pay Codes.
6. Click New.
7. Note that the right pane will display the required fields to create the new Pay Code by entering/selecting the following information:
   1. Enter a Name for the Pay Code.
   2. If there is an ID, enter it in the Id box.
   3. Click the browse button located against the Parent box, to select and designate, from the Pay Codes list page, under which the Pay Code is to be displayed.
   4. Select the Type from the following available options: Purchases, Other Income, Other Expense, Other Assets, Other, Long Liabilities, Income, Fixed Assets, Expense, Equity, Current Liabilities, Current Assets, Credit Card, Cost of Goods Sold, Bank, Accounts Receivable and Accounts Payable.
   5. Select theNormal balance from the available options: Credit/Debit
   6. Select if the Pay Code Is a placeholder
   7. Enter a Description if any

      

8. Click Save to apply your changes.
9. Upon saving, the newly created Pay Code will be listed on the left pane under the chosen Parent.