Anonymize user data
Qvidian's deactivated user data can be deleted manually or automatically.
Note: After a user's information is deleted, the links and activity associated with that user remains. However, instead of associating it with a name, it will now be connected to a unique identifier, formatted as DELETED_[unique GUID]. For example: DELETED_31CB79EA-38E4-4EFB-9675-5D2130A80391
Manually delete user data
Administrators can scrub inactive user data and remove users from assignments on demand.
Tip: User data can also be fully or partially scrubbed at the time of deactivation.
Scrub inactive user data
- Navigate to: Administration > Users & Roles > Users.
- Select Inactive Users from the View dropdown menu.
- To scrub:
- A single user: Hover over the user and click the More Options
menu for the desired inactive user. - Multiple users: Select the checkboxes of the desired users and click the More Options
menu at the top of the page. - All users: Select the checkbox at the top of the grid column and click the More Options menu at the top of the page.
- A single user: Hover over the user and click the More Options
- Select Anonymize User Data.
Remove inactive user from assignments
- Navigate to: Administration > Users & Roles > Users.
- Select Inactive Users from the View dropdown menu.
- To remove permissions and assignments:
- A single user: Hover over the user and click the More Options menu for the desired inactive user.
- Multiple users: Select the checkboxes of the desired users and click the More Options menu at the top of the page.
- All users: Select the checkbox at the top of the grid column and click the More Options menu at the top of the page.
- A single user: Hover over the user and click the More Options
- Select Remove Permissions and Assignments.
Automatically delete user data
In support of GDPR and increasing privacy requirements, administrators can set Qvidian to anonymize information related to deactivated Qvidian users automatically after their accounts have been deactivated for a predefined number of days. Administrators can enable this feature in the InactiveUserDataScrub global setting. It can be set to delete user data from 1- 10,000 days after a user is deactivated. A day is defined as 24 hours.
Example: When this setting is set to 1, the user information is deleted 24 hours after the user was deactivated. By default, it is set to 0, which does not delete deactivated user data automatically.
Note: Users deactivated prior to the January 2019 release have a deactivation date of January 12th, 2019, the date of the release.
Caution: Anonymization is permanent. After Qvidian anonymizes user information, there is no way to reverse the action or to restore the anonymized information. Please verify your company's privacy and data retention policies before enabling this feature.
When the setting is enabled, the following deactivated user's information will be deleted:
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