Customizing Attachment File Name Templates

The Attachment Filename Template is used to show information about the attachment, for example, the sender's name. There are variables that an Administrator can apply to the filename template and customize to fulfill a company's splitting and merging policy.

You can customize the file name template for attachments in a rule by using RuleSets.

To customize the FileName Template

  1. Inside the Server Administrator, expand RuleSets.

  2. Select the appropriate RuleSet, for example, User. The rules appear in the Details pane.

  3. Select the appropriate rule. The Rule Properties dialog box appears.

  4. Select the Actions tab.

  5. Select the Deliver.... action. The Action Properties dialog box appears.

Note: The rule must have a Route to Connector action. (All rules with Route to Connector actions are supported, including default rules that are created for connector and custom rules that are created after the server is installed.) The split/merge functionality cannot be applied to messages being routed to FaxCenter, the Embedded Directive Manager, or the Lookup Manager.

  1. Ensure that theAllow sender to override the Delivery Format check box is not selected. (Attachment merging and splitting is not supported when the sender is allowed to override the delivery format.)

  2. Select the Delivery Options button. The Delivery Options dialog box appears.

  3. Select Override document processing.

  4. Select Split multi-page attachments into page groups.

  5. Customize the default filename template by using any of the following variables in the FileName Template box. The template can include static text and a combination of supported variables.

    • %INDEX% (Variable represents the respective parts of an attachment after it has been split. For example, if an attachment is split into 4 parts, the respective parts are identified by the index numbers 1, 2, 3, and 4.)
    • %ATTACHMENT_INDEX% (Variable represents the number of an attachment. Attachments are numbered in the same order they are attached by the user. If the message attachment handling configuration specifies that all attachments should be merged into a single attachment before it is split based on a page count or file size policy, then the attachment index is 1 for all resulting attachments.)
    • %prRecipientID%
    • %SUBJECT%
    • %COMMENT%
    • %RECIP_NAME%
    • %SENDER_NAME%
    • %prDestination%
    • %prOriginator%
    • %SENDER_COMPANY%
    • %SENDER_BUSINESS_FAX_PHONE%
    • %SENDER_BUSINESS_PHONE%
    • %prBillingCode%

When the message attachment handling configuration specifies that attachments are to be split based on a page count policy or file size policy, the string must include %INDEX% to label the respective parts of each attachment and %ATTACHMENT_INDEX% to label each attachment. If multiple attachments are merged into a single attachment before it is split, %ATTACHMENT_INDEX% can be omitted.

  1. Click OK on the Delivery Options dialog box.

  2. Click OK on the Action Properties dialog box.

  3. Click OK on the Rule Properties dialog box.

See also

About Attachment Merging and Splitting

Configuring Attachment Merging Policy

Configuring Attachment Splitting Policy