Create Administrator Notifications

Administrator Notifications will notify the selected users whenever administration-related events occur in Eclipse PPM. They are a great way to ensure that Eclipse PPM leaders can keep a bird's eye view of what's going on within the application.

It is important to note that all of these notifications will require a prerequisite permission. For example, users must have the "Resource Administration" permission to be notified when Resources are deleted:

Note: See Security for information on Eclipse PPM permissions.

Also, only active Eclipse PPM users can be given Administrator Notifications. Inactive users or Resources cannot be given these notifications.

The Administrator Notifications page allows administrators to define the Administrator Notifications of certain users in Eclipse PPM as well as the default Administrator Notifications for new users.

 

To define the Administrator Notifications for certain users:

Before You Start: Eclipse PPM users require the "User Administration" permission from an Application Policy to define Administrator Notifications.

1. Select the Administration icon from the Icon bar to open up the Administration page.

2. Select Administrator Notifications from the "Settings Manager" menu:

   

3. Type the name of a user into the "Apply 'Administrator Notifications' Settings" text box and select it from the drop-down menu

   Note: Only active Eclipse PPM users can be added.

   OR

   Type the name of a User Group into the text box and select it from the drop-down menu:

   

   Note: Your selected users will appear in the grid below. Select the button next to any users to exclude them from receiving the new settings.

4. Repeat Step 3 until the grid contains all of the users that will receive the new settings.

5. Select the checkboxes of the Administrator Notifications that you would like to apply to the selected users:

   

   Tip: Select the Load Defaults button to automatically select the default checkboxes (even unsaved defaults that are currently in the "Default Settings" window). This is useful for returning any users or User Groups to the default settings.

6. Select the Apply button at the top of the "Apply 'Administrator Notifications' Settings" window to give the selected users or User Groups the new Administrator Notifications.

After clicking Apply, each user in the grid will receive email notifications based on the selected checkboxes.

 

To define the default Administrator Notifications for new users:

Before You Start: Eclipse PPM users require the "User Administration" permission from an Application Policy to define Administrator Notifications.

1. Select the Administration icon from the Icon bar to open up the Administration page.

2. Select Administrator Notifications from the "Settings Manager" menu:

   

3. Select the "Default Settings" checkboxes of the Administrator Notifications that new users will receive by default:

   

   Note: Be careful not to confuse these checkboxes with the checkboxes from the "Apply 'Administrator Notifications' Settings" window.

4. Select the Save button at the top of the "Default Settings" window to save your new defaults.

After clicking Save, new users will automatically receive Administrator Notifications based on the selections.