Annotations

Annotations allow a user to create an overlay directly on a document. You can add annotations to a document opened in the Content pane of the Web Viewer.

Annotations are not supported for documents in .pdf, .msg, .doc, .docx, .xls, .xlsx, or HTML formats.
 
As a prerequisite, adequate annotation group rights must be set by the System Administrator for the group you belong to. You can save the annotations with the document, depending on the rights set for your group.

Topics include:

Add an annotation

Save an annotation

Burn in annotations

Delete an annotation

 

Add an annotation

  1. On the Content Taskbar, click Annotations.

  2. Select the type of annotation you want to apply to the document. The following types of annotations are available:

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Save an annotation

When you apply annotations to an open document, the annotations are available as separate layers on the document. The annotations are lost once you exit the FileBound session if the annotation was not saved. To save the annotation with the document permanently, you must save the annotations with the document explicitly.

Annotations can be saved with the document depending on the rights set for your group by the System Administrator. A System Administrator can also designate users who can apply annotations without allowing them to save the annotations.

  1. On the Content Taskbar, click Annotations.
  2. Apply an annotation to the document.
  3. Click Save.

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Burn in annotations

You can make one or more annotations permanent by burning the annotations into the document or image. When you burn in an annotation, the annotation layer is merged with the layer of the document or image, therefore creating a new image. If revisions are not enabled for the project, the original document will be replaced with the new document that includes the burned-in annotation. If revisions are enabled for the project, a new revision will be created that includes a copy of the original document and the applied annotation.

You can burn in annotations if you are assigned to a group that has the Burn in Annotations group right.

  1. On the Content Taskbar, click Annotations.
  2. Apply an annotation to the document.
  3. Click Burn in.

  4. Click Burn in all to burn in all of annotations applied to the document, or click Burn in selected to burn in only the selected annotations.

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Delete an annotation

You can delete an annotation after it has been added to a document. Once an annotation has been burned in, it cannot be deleted.

  1. Select the annotation you want to delete.
  2. Click Delete.

  3. Click Continue to confirm the deletion.

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