Setting Pay Code Priorities

The Pay Codes define the type and rate of compensation for users when generating a payroll batch; therefore, the set up of pay codes is important for the export of payroll batches. The pay codes are applied to regular time, overtime, double overtime, leave time, and charge entries to ensure employees are properly compensated.

This article covers setting up global pay codes.

  1. From the Icon Bar click Setup .
  2. From the Navigation Menu click Financial to expand the corresponding menu.
  3. From the Financial menu items, click System.
  4. Upon the Financial Settings page displaying, navigate to the Chart of Accounts tab.
  5. Click Pay Code Priorities to set the global pay codes for all users in the organization.
  6. The following sections are available to you:
    1. Regular Time Pay Code Priority: Defines the rate of compensation when users include regular hours in their timesheets; regular hours are typically defined as eight hours per day.
    2. Overtime Pay Code Priority: Defines the rate of compensation when users include overtime in their timesheets.
    3. Double Overtime Pay Code Priority: Defines the rate of compensation when users include double overtime in their timesheets.
    4. Charges Pay Code Priority: Defines the rate of compensation when users include specific payable charges in their timesheets.
    5. Leave Time Pay Code: Defines the rate of compensation when users are on leave by tracking special work types, such as vacation and sick leave.

      6. Note:

      1. For the Regular Time, Overtime, and Double overtime entries, the priority level can be set for the objects User, Project, Task, and Work Type.
      2. For the Charge entries, the priority level can be set for the objects User, Project, Task, Work Type and Charge.
      3. There is no priority level set for the Leave Time entries.
  7. For each of the above-mentioned sections:
    1. Click the browse button (...) located against the Default option to select a pay code type for the regular time, overtime, double overtime, charge and leave time entries.
    2. Select an object from the Priority 1, Priority 2, and Priority 3 lists to set the priority for each Pay Code type (excluding the Leave Time Pay Code section).

      Note: The global pay codes settings can be overridden at the object leve

  8. Click Save to apply your changes.
  9. Click the Close button to return to the previous page.