Entering Non-Working Time

This article details how to enter Non-Working Time on the My Timesheet page.

Note: To allow Users access to the new and improved My Timesheet in your Sandbox/Implementation/production environments, you must add them to the New Timesheet list. For further details refer to Adding users to the New Timesheet list. If you prefer, you can choose to enforce the use of New Timesheet for all Users at the global level.

From the Icon Bar click Entries .
From the Navigation Menu click My Timesheet.
Tip: You can access your timesheet through different avenues, which are further detailed in Accessing My Timesheet.
Navigate to the Period you wish to enter Time for by following one of these steps:
1. Click the Calendar button and select the appropriate period.
2. Click the Next/Previous buttons to navigate to next/previous Period.
3. Click Today to navigate to current Period.
Upon opening the specific Timesheet period.
1. View any applicable approved Leave Request automatically created as Non-Working Time entries upon opening the specific Timesheet period.
  - View the corresponding Note for the Leave Time entry with the Leave Request Tracking number by clicking the cyan Note icon against the entry cell.
2. View any applicable auto-populated Time Entries for Holidays. Click the cyan Note icon against the entry cell to view the Note displaying the Name of the Holiday created by “System”.
If the required Non-Working Time assignment is already displayed on your Timesheet, you can begin entering time (skip to step 6 below) otherwise click the down arrow located against the +Assignment button to access the available options and click Non-Working Time.
1. From the Reason list choose from the reasons that are available to you (defined in your Timesheet Template).
2. Upon selecting a Reason, it will automatically be listed as the first item within the Non-Working section.
Enter the applicable time in the Entry cell corresponding to the selected Non-Working Time. Upon entering the hours, press the Tab key to facilitate navigating to the next box.
Enter any applicable Notes by following these steps:
1. Hover your mouse over the Entry cell to trigger the context menu.
2. Click Notes to access the Notes tab of Time Entry Details panel.
3. Upon the panel displaying, any Exceptions are listed above the Note box and any existing notes are listed below the Add Note section.
4. From the Add Note section, you can select a Note Type. The out-of-the-box Note Types are:
  - Alert: Select this type to flag the note for the specific time entry as an alert and critical for reviewer/approver to read.
  - Invoice: Select this type to flag the note and the specific time entry as an invoicing matter, to be invoiced or pertaining to a specific invoice. Invoice notes are also included in an application report called "Detailed Invoice Report by Project/Task with Notes".
  - Notice: Select this type to flag it as a general note regarding the specific time entry.
  - R&D: Select this type to flag the note and the specific time entry as associated to Research & Development (if this is applicable within the organization).
  - Rejection: Select this type, if the logged user is the timesheet approver, to flag the specific timesheet entry as rejected and the note provides further details.
  - Specifications: Select this type to flag the note and the specific time entry as pertaining to working on specifications for a project or software functionality, in the case of a software organization
  - Status: Select this type to indicate the note as providing a status of a task/project being done during the specified time entry.
5. Type your note in the Note box.
6. Select the Apply to all option to apply the Note to all Entries against the Non-Working Assignment within the current Period.
7. Upon clicking Save, notice a counter appearing to the right of the title in brackets which indicates the number of entered Notes.
8. Existing Note(s) are listed at the bottom of the panel and are each visually separated by a line. You can collapse the Add Note section to view them.
Once you have completed your time entries for the period, click Actions then choose Complete.
Note: The term used to complete your timesheet may differ from that being used in this example, as this can be configured based on the organization's preference. For example, another common term is Submit.
Upon submitting your timesheet, a message bar confirms that your timesheet has been successfully updated.
Tip: Provided the approval manager has not actioned on your Timesheet, the Recall option will be available from the Actions selection list for you to revert your Timesheet back to an editable state. This is useful, should you realize you may have overlooked to include an entry or made an entry by mistake.