About History

History is used to view and manage completed jobs. You can perform the following History actions.

  • Select a message to view message details and attachments in the Preview pane.

  • Select New in the toolbar to create and send a new message.

  • Select the Download button to save the attachment as an image for viewing or attaching to a new message.

  • Select a message from the list and the appropriate toolbar option to complete the following tasks.

    • Forward Attachments – Attach additional information and/or documents and then send the message.

    • Delete – Delete the message.

    • Print Attachments – Print documents attached to the message.

Expand to view more.

History Legend Description

1. Toolbar

Use the toolbar to:

  • New - Create new distributions.

  • Properties - View general, attachments, job properties, confirmations, and journal entry.

Note: Confirmations are notifications sent to users to notify them of a message's successful or failed delivery. You can view who the notifications are going to by selecting the Confirmations tab. Confirmations are set by an Administrator or by the user who created the distribution.

  • Forward message to another recipient.

  • Delete message.

  • Set Preview pane as docked or undocked.

  • Download message.

  • Search messages by sender, subject, pages and received criteria.

  • Filter messages; for example, by email, folder, printer, and fax.

Note: The filters are based on the application's configuration and will appear in the drop-down list.

2. Message grid icons and columns

View the following Message details.

  • Document - shows general, attachments, job properties, and journal entry.

  • Destination - shows destination details; for example, recipient's email address.

  • Subject - shows subject details.

  • Status - shows delivery status; for example, Delivery - Successful.

  • Pages - shows number of pages submitted.

  • Sent - shows Sent date and time stamp details.

  • Completed - shows Delivered date and time stamp details.

3. Preview pane and toolbar

Use to preview attachments and the toolbar to:

  • Toggle Sidebar - view page thumbnails, document outline, and additional attachments.

  • Magnifying glass - search content, highlight all occurrences, match case, and whole words.

  • Page navigator - view specific pages.

  • Minus or Plus - zoom content in or out.

  • Chevron - open additional Preview tools like Presentation mode and more.

4. Page navigation toolbar Go to and view first, previous, next or last page.

5. Refresh icon

Use to refresh the grid and get the latest messages.

 

Viewing Messages in History Confirmations

Confirmations are notifications sent to users to notify them of a message's successful or failed delivery. You can view who the notifications are going to by selecting the Confirmations tab. Confirmations are set by an Administrator or by the user who created the distribution.

To view a message in history confirmations

  1. Select Messages on the WebApps Home page.

  2. Select History.

  3. Select a message. The Job Properties dialog box appears.

  4. Select the Confirmations tab.

  5. View the confirmations if any.

See the Confirmations example below.

  1. Select Close.

See also

About Messages

About the Inbox

About the Outbox

Sending Messages