Workflow Notification Parameters

Workflow Notification Parameters are used to automatically generate and send Workflow Notifications when specific conditions are met in a workflow.

The system supports multiple workflow types, including Expense Reports, Invoices, Leave Requests, Projects, Resource Requests, Timesheets, and Work Items.

When configuring a Workflow Notification message, these parameters can be used to insert relevant data into the Notification, ensuring recipients receive the necessary context and details.

This article provides a complete list of available Workflow Notification Parameters.

Note: Ensure there are no spaces between characters in a parameter name—this is especially important when copying and pasting.

Workflow Notification Parameters

Parameter
Description
%EXPENSEREPORT_LINK% Provides a Live Link to the Expense Report.
%EXPENSEREPORT_LINK_NOSSO% Provides a Live Link to the Expense Report without SSO (Single Sign-On).
%EXPRPT_TITLE% Displays the Title of the Expense Report.
%EXPRPT_FROMDATE% Displays the Start Date of the Period during which the Expense Report was created.
%EXPRPT_TODATE% Displays the End Date of the Period during which the Expense Report was created.
%EXPRPT_WORKFLOW% Displays the Type of Expense Workflow associated with the Expense Report.
%EXPRPT_STATE% Displays the current State of the Expense Report.
%EXPRPT_NUMBER% Shows the Tracking# of the Expense Report.
%EXPRPT_CREATOR% Displays the Name of the User who created the Expense Report.
%EXPRPT_TOTAL_AMT% Displays the Total Amount of the Expense Report.
%EXPRPT_ADVANCED_AMT% Displays the Advanced Amount reported in the Expense Report.
%EXPRPT_TOTAL_BILLABLE% Displays the Total Billable Amount in the Expense Report.
%EXPRPT_TOTAL_PAYABLE% Displays the Total Payable Amount reported in the Expense Report.
%EXPRPT_AMT_TO_REIMBURSE% Displays the Total Reimbursable Amount for the Expense Report.
%REJECTION_NOTE% Displays the Note provided when the Expense Report was rejected.

Parameter
Description
%INVOICE_LINK% Provides a Live Link to the Invoice.
%INVOICE_LINK_NOSSO% Provides a Live Link to the Invoice without SSO (Single Sign-On).
%INVOICE_NUMBER% Displays the Tracking# of the Invoice.
%INVOICE_STATE% Displays the Name of the current State of the Invoice Entry.
%INVOICE_CREATION_DATE% Displays the Date when the Invoice Entry was created.
%INVOICE_FROMDATE% Displays the Start Date of the Period during which the Invoice was created.
%INVOICE_TODATE% Displays the End Date of the Period during which the Invoice was created.
%INVOICE_CREATOR% Displays the Name of the User who created the Invoice Entry.
%INVOICE_CLIENT% Displays the Name of the Client associated with the Invoice entry.
%INVOICE_LOGGED_USER% Displays the Name of the User who rejected the Invoice.
%INVOICE_SERVICES% Displays the Total Amount of Services included in the Invoice.
%INVOICE_EXPENSES% Displays the Total Amount of Expenses included in the Invoice.
%INVOICE_MONEY_CHARGES% Displays the Total Amount of Money Charges included in the Invoice.
%INVOICE_TOTAL_TAXES% Displays the Total Taxes amount in the Invoice.
%INVOICE_TOTAL% Displays the Total Amount of the Invoice.
%INVOICE_PREVIOUS_BALANCE% Displays the Previous Balance of the Invoice.
%INVOICE_PAYMENTS_CREDITS_REFUNDS% Displays the Total Amount of Payments, Credits, and Refunds included in the Invoice.
%INVOICE_NEW_BALANCE% Displays the New Balance of the Invoice.
%REJECTION_NOTE% Displays the Note provided when the Invoice was rejected.
%INVOICE_PROJECT% Displays the Name of the Project associated with the Invoice.

Parameter
Description
%LEAVEREQUEST_LINK% Provides a Live Link to the Leave Request.
%LEAVEREQUEST_LINKNOSSO% Provides a Live Link to the Leave Request without SSO (Single Sign-On).
%WORKFLOW_NUMBER% Displays the Tracking# of the Leave Request Entry.
%WORKFLOW% Displays the Type of Workflow associated with the Leave Request Entry.
%WORKFLOW_CREATION_DATE% Displays the Date when the Leave Request Entry was created.
%WORKFLOW_LAST_UPDATE_DATE% Displays the Last Date when the Leave Request Entry was updated.
%WORKFLOW_SUMMARY% Displays the Summary of the Leave Request Entry.
%WORKFLOW_DESCRIPTION% Displays the Description of the Leave Request Entry.
%WORKFLOW_CREATOR% Displays the Name of the User who created the Leave Request Entry.
%WORKFLOW_ORIGINATOR% Displays the Name of the User who originated the Leave Request Entry.
%WORKFLOW_ASSIGNED_USER% Displays the Name of the Assigned User to the current Leave Request State.
%WORKFLOW_CURRENT_STATE% Displays the current State of the Leave Request.
%WORKFLOW_END_DATE% Displays the End Date of the Leave Request.
%WORKFLOW_START_DATE% Displays the Start Date of the Leave Request.
%REJECTED_BY% Displays the Name of the User who rejected the request (if the Leave Request was rejected).
%REJECTION_NOTE% Displays the Note provided when the Leave Request was rejected.
%WORKFLOW_REQUEST_REASON% Displays the Reason for the Leave Request Entry.
%WORKFLOW_HOURS_PERDAY% Displays the Available Number of Hours Per Day for the Leave Request.
%WORKFLOW_TIME_AVAILABLE% Displays the Time Available for the Leave Request.

Parameter
Description
%WORKFLOW_NAME% Name of the workflow used for the project:
%CREATOR_NAME% Name of the user who created the project:
%PROJECT_DATE_CREATED% Date the project was created:
%PROJECT_DATE_UPDATED% Date the project state was last updated:
%PORTFOLIO_NAME% Name of the portfolio:
%CLIENT_NAME% Name of the client:
%PROJECT_NAME% Name of the project:
%PROJECT_CODE% Code of the project:
%PROJECT_NUMBER% Project Tracking #:
%PROJECT_PRIORITY% Priority of the project:
%PROJECT_MANAGER_NAME% Name of the project manager:
%PROJECT_START% Start date of the project:
%PROJECT_END% End date of the project:
%PROJECT_DESCRIPTION% Description entered for the project:
%REJECTION_NOTE% Rejection note entered at the time of the transition:

Parameter
Description
%WORKFLOW_NUMBER% Displays the Tracking# of the Resource Request.
%WORKFLOW% Displays the Name of the Resource Request Workflow.
%WORKFLOW_CREATION_DATE% Displays the date when the Resource Request was created.
%WORKFLOW_LAST_UPDATE_DATE% Displays the date when the Resource Request was last updated.
%REQUEST_ORIGINATOR% Displays the Name of the User who originated the Resource Request.
%WORKFLOW_ASSIGNED_USER% Displays the Name of the assigned User.
%WORKFLOW_CURRENT_STATE% Displays the Current State of the Resource Request.
%REQUEST_ROLE% Displays the Name of the Role requested in the Resource Request.
%REQUEST_ROLE_GROUP% Displays the Name of the Group associated with the requested Role.
%REQUEST_ROLE_GROUP_MANAGER% Displays the Name of the Group Manager for the requested Role.
%REQUEST_START_DATE% Displays the selected Allocation From date of the Resource Request.
%REQUEST_END_DATE% Displays the selected Allocation To date of the Resource Request.
%REQUEST_USER% Displays the User name of the Requested Resource.
%REQUEST_PROJECT% Displays the Name of the Project associated with the Resource Request.
%REQUEST_PROJECT_MANAGER% Displays the Name of the Project Manager for the associated Project.
%REQUEST_HOURS% Displays the Total Requested Allocations on the Resource Request.
%REQUEST_BOOKING_TYPE% Displays the Type of Requested Booking (Hard Booked or Soft Booked).
%REQUEST_TASK% Displays the Name of the Task associated with the Resource Request.
%REQUEST_BILLABLE% Displays whether the request is Billable or Non-Billable.
%REJECTION_NOTE% Displays the Note provided when the Resource Request was last rejected.
%REJECTED_BY% Displays the Name of the User who rejected the request (if the Resource Request was rejected).

Parameter
Description
%TIMESHEET_LINK% Provides a Live Link to the Timesheet.
%TIMESHEETNOSSO_LINK% Provides a Live Link to the Timesheet without SSO (Single Sign-On).
%TIMESH_UFNAME% Displays the First Name of the Timesheet User.
%TIMESH_ULNAME% Displays the Last Name of the Timesheet User.
%TIMESH_GROUP% Displays the Name of the Group to which the Timesheet User is associated.
%TIMESH_MGR_FLNAME% Displays the First and Last Name of the Group Manager.
%TIMESH_MGR_FNANE% Displays the First Name of the Group Manager.
%TIMESH_MGR_LNAME% Displays the Last Name of the Group Manager.
%TIMESH_PERIODSTART% Displays the Start Date of the Timesheet Period.
%TIMESH_PERIODEND% Displays the End Date of the Timesheet Period.
%TIMESH_TASK% Displays the Name of the Task associated with the Timesheet.
%TIMESH_TTL_HOURS% displays the total number of hours submitted for the selected period, regardless of the approver’s visibility into individual entries.
%TIMESH_CLIENT% Displays the Name of the Client associated with the Timesheet.
%TIMESH_PROJECT% Displays the Name of the Project(s) associated with the Timesheet.
%TIMESH_PROJECT_MGR% Displays the Name of the Project Manager for the associated Project (included in timesheet).
%TIMESH_WORKFLOW% Displays the Type of Timesheet Workflow associated with the Timesheet.
%TIMESH_STATUS% Displays the current State of the Timesheet.
%REJECTION_NOTE% Displays the Note provided when the Timesheet was rejected.

Parameter
Description
%WORK_ITEM_ENTRY_LINK% Provides a live link to the work item entry.
%WORK_ITEM_ENTRY_LINK_NOSSO% Provides a live link to the work item entry without SSO.
%WORK_ITEM_REJECTED_BY% Displays the name of the person who rejected the Work Item Entry.
%WORK_ITEM_REJECTION_NOTE% Displays the rejection note.
%WORK_ITEM_WORKFLOW% Displays the workflow associated with the Work Item Entry.
%WORK_ITEM_ASSIGNED_USER% Displays the name of the user the Work Item Entry is assigned to.
%WORK_ITEM_CLIENT% Displays the name of the client associated with the Work Item Entry.
%WORK_ITEM_CREATION_DATE% Displays the date the Work Item Entry was created.
%WORK_ITEM_CREATOR% Displays the name of the Work Item Entry creator.
%WORK_ITEM_STATE% Displays the current state of the Work Item Entry.
%WORK_ITEM_DEADLINE% Displays the date before which the Work Item Entry must be fixed.
%WORK_ITEM_DESCRIPTION% Displays the description of the Work Item Entry.
%WORK_ITEM_LAST_UPDATE_DATE% Displays the last date the Work Item Entry was updated.
%WORK_ITEM_TRACKING_NUMBER% Displays the Work Item Entry tracking number.
%WORK_ITEM_ORIGINATOR% Displays the name of the Work Item Entry originator.
%WORK_ITEM_PRIORITY% Displays the priority level of the Work Item Entry.
%WORK_ITEM_PROBABILITY% * Displays the probability of the Work Item Entry.
%WORK_ITEM_PROJECT% Displays the project associated with the Work Item Entry.
%WORK_ITEM_PROJECT_MANAGER% Displays the name of the project manager associated with the Work Item Entry.
%WORK_ITEM_SEVERITY% * Displays the severity of the Work Item Entry.
%WORK_ITEM_TITLE% Displays the summary of the Work Item Entry.

Note: * If the Severity and Probability fields are not present in the Work Item Entry layout, then the default first value will be shown if the respective Parameter is used in a Notification.