Associate Pay Codes to a User

Pay codes are used for payroll processing. Pay codes determine the type and rate of compensation for users when determining payroll. These pay codes can be applied for regular, overtime, double overtime, leave time and charges. Associating pay codes to process normal time, overtime, double overtime and leave time ensure that each employee is properly compensated.

The Pay Codes button functions similar to the Accounting button available on the User Edit page. Instead of linking the transaction to a specific account, the payroll is processed for specific pay codes related to the task against which costed time has been performed.

This article details how to associate Pay Codes to a User profile.

Note: The settings performed in the section below override the global pay code setup.

1. From the Icon Bar click Setup .
2. From the Navigation Menu click Organization.
3. From the available options select Users.
4. Upon the Users list page displaying, click the name of the User you wish to edit, to access the User Edit page.
   

   Tip: You may wish to narrow your Users list so that you retrieve just the right amount of information you need. To do so you can perform a search. Select a search criterion from the list of available search criteria and then enter a corresponding value in the Search box. Click the Search icon to narrow down the Users list. For more information on the contains-in logic search click here.

5. Upon the User Edit page displaying, expand the Financial menu item.
6. From the available options, click Pay Codes.

7. For each of the options click the browse button and select the appropriate pay codes from the

   1. Pay Code for Regular Time
   2. Pay Code for Overtime
   3. Pay Code for Double overtime
   4. Pay Code for Payroll Charges
   5. Pay Code for Payable Charges
   6. Pay Code for Expenses

      

8. Click Save to apply your changes.